1. What information about a user’s email, the origin of a message, and the path it took, can you glean from an email message?
On first look you get a basic idea of the subject of the email, the account name from which you may be able to determine their identity and also the domain they sent the email from. Unfortunately the user name and domain is not always accurate as it can be falsified, which is usually what has happened when you receive an email that is “Phishing”. “Phishing” is a term that describes an internet scam in which they try to make you believe that they are from a bank for example, and they need you to enter your account details for ‘security reasons’ and then use your details for accessing your account. So if you are unsure about an email you can delete it, or check with the financial institution that claims to have sent it. Sometimes if the emails are Fake the institutions like you forward them onto them so they can follow up the origin of the message.
An email can also give you access to the names and email address’ of other recipients of the same email, which can also have repercussions. Other recipients may not want their email well known, for the same reasons that people have private/unlisted numbers, as even the best intentioned users can end up inadvertently giving out email address to scam and spam sites.
If you wish to delve a bit further (instructions relevant for OUTLOOK EXPRESS) you can wrong click on a email go to “PROPERTIES” then click on the tab “DETAILS” , this will give you the server information including I.P. address’ that the message traveled through, the time it was sent and also in some cases it will identify possible spam.
2. In what cases would you find it useful to use the ‘cc’, ‘bcc’ and ‘reply all functions of email?
The ‘cc’ and ‘bcc’ functions can come in very handy. The ‘cc’ is used to send a copy of the email to other interested parties that are not necessarily directly effected by the content but it is required that they have received a copy, or as a common courtesy to others that may have a vested interest in the email subject.
The ‘bcc’ function is a ‘blind-copy’ and the recipient in this case will not be seen by the other recipients. This is useful as many people would prefer their email address to remain private and only available to those that they wish, and also for the reasons stated previously. It could also be used for dishonest purposes for example sending the email to others not permitted to read it, without the other recipients knowledge.
3. In what ways can you ensure that an attachment you send will be easily opened by the receiver?
To ensure that your receiver can open your attachment you should include a note in the email of the attachment file name, type and the program used to create it. Also you can send your attachment in plain text format (ASCII) or RTF (Rich text format) which are common formats that most computers have programs to read them. I would also recommend sending photographs in JPEG format as again this is a widely compatible image format. If you are sending a large file you can “ZIP” it which essentially means compress the file so that it is smaller and will be sent and received faster, but again you need to be sure that your receiver has the correct software to “UNZIP” the file, free software to do this can usually be found at tucows.
4. What sorts of filters or rules do you have set up, and for what purpose?
After completing the email tutorial the main filter I have set up is to send emails from E BAY into my “E BAY” folder, I decided on this rule as they tend to send me a lot of emails that I do not find particularly relevant or important enough to sort through immediately but would still like to keep them so when I have time I will read them. Having set up the rule also saves me time as I don’t have to transfer them into the correct folder manually.
5. How have you organized the folder structure of your email and why?
Since completing the tutorial I have organized my email into five different folders, comprising of the main types of email that I receive they are emails form Ebay which are now automatically moved to that folder, emails from the universities, work emails, friends email and the last folder is a general folder for the emails that I don’t get regularly enough to have a set folder. This has made my life a lot easier as until I did the tutorial I didn’t realize you could create more folders, so now instead of wading through all the mail to find the one I am looking for the search is narrowed down to a specific folder.